Job Description

The International Organization for Migration (IOM) is implementing the COFA READY Programme in the Fedrated State of Micronesia (FSM) to strengthen disaster preparedness, response readiness, institutional capacities and resilience through targeted investments in infrastructure, systems strengthening, operational preparedness and community-based interventions. Given the scale and geographic spread of programme activities across FSM and the outer islands, dedicated operational logistic support is required to coordinate implementation, facilitate stakeholder engagement, support field activities and movement of programme materials to target locations, monitor progress against work plans, and ensure the timely delivery of project outputs. The position will play a key role in operational planning, coordination of emergency evacuation shelters upgrades and decentralized warehousing activities, management of field missions, operational support to the warehouse, engagement with government counterparts and implementing partners, and tracking project implementation to support effective programme delivery.

Working under the supervision of the COFA READY Programme Manager in FSM, the Consultant will support the day-to-day operational management of programme activities and contribute to the achievement of project objectives across multiple implementation sites.

 

Responsibilities

Category A Consultants: Tasks to be performed under this contract

1.  Provide programme and operational logistics support for COFA READY activities in Pohnpei and the outer islands, in accordance with applicable IOM rules, procedures, internal controls and donor requirements. 

2.  Liaise with relevant FSM government authorities, customs and port authorities, freight forwarders, shipping agents, airlines, transport providers and other stakeholders to facilitate customs clearance and timely release of programme consignments. 

3.  Prepare, compile, verify and follow up on customs-clearance, duty- and tax-exemption (where applicable), shipping and cargo documentation, including invoices, packing lists, certificates, permits, air waybills and bills of lading; maintain complete supporting records. 

4.  Coordinate the receipt, inspection, offloading, storage, handling and dispatch of incoming and outgoing programme and operational equipment, materials, relief items and supplies; promptly report shortages, damage, loss or discrepancies for follow-up. 

5. Manage warehouse and inventory control processes, including stock receiving, storage, issuance, physical inventory counts, reconciliations, condition monitoring, and recordkeeping. 

6. Investigate inventory variances, implement corrective actions, and ensure project assets and supplies are maintained, accounted for, and readily available to support programme implementation

7.  Coordinate the planning and implementation of programme activities across project locations, including outer islands, ensuring timely execution of workplans, effective stakeholder engagement, appropriate resource allocation, and regular follow-up on project milestones and deliverables.

8.  Coordinate with programme teams, field personnel, implementing partners, government counterparts and receiving locations to confirm distribution plans, storage capacity, access arrangements and readiness to receive supplies and equipment. 

9.  Prepare donation, transfer and handover documentation, including itemized lists, handover certificates, goods issue records and acknowledgement receipts; support authorized handover events as required. 

10.  Support safe, orderly and accountable distribution of programme supplies and equipment, verifying that quantities dispatched and delivered are acknowledged and reconciled against approved allocation and distribution plans. 

11.  Monitor the implementation of programme activities, contractor and logistics service providers performance, and key project milestones against approved workplans; identify risks, delays, and bottlenecks; and coordinate with relevant stakeholders to support timely corrective actions and achievement of project deliverables.

12.  Coordinate with the Procurement Officer in SFM and relevant stakeholders to support effective execution of programme activities, track implementation requirements, and facilitate the timely delivery of inputs necessary for workshops, trainings, infrastructure activities, and field missions. 

13.  Track programme progress against workplans, milestones, and deliverables; maintain relevant implementation records and documentation; and provide timely and accurate information to support management decision-making, donor reporting, monitoring, evaluation, and audit processes.

14.  Undertake field travel to programme implementation locations, as required, and perform other duties assigned by the supervisor that are commensurate with the consultancy.

 

Performance Indicators for the Evaluation of Results

• Timely customs clearance, transport coordination and delivery of programme consignments. 

• Timely and accurate shipment trackers, distribution documentation and logistics reports. 

• Accurate, complete and reconciled warehouse, inventory, asset and handover records. 

• Verified receipt and accountable distribution of equipment and supplies at designated destinations, including outer islands. 

• Compliance with IOM logistics, procurement and asset management procedures. 

• Contribution to capacity-building and knowledge transfer provided to government counterparts, CWGs, and other stakeholders involved in infrastructure implementation and maintenance.

• Demonstrated professionalism, initiative, and problem-solving capacity, including the timely identification and management of implementation risks, technical issues, and operational challenges.

• Successful completion of assigned deliverables and duties to the satisfaction of IOM, as determined by the Programme Manager (READY FSM).

Qualifications

Education, Experience and/or Skills Required

• Bachelor's degree from an accredited academic institution in Logistics, Supply Chain Management, Business Administration, Operations Management, Procurement, Transportation, Engineering, Project Management, International Development, Disaster Management, or a related field with seven (7) years of professional experience
• Master's degree in a relevant field with two years of professional experience.
• Experience in logistics, supply chain management, transportation, warehousing, inventory management, asset management, operations support or a related field. 
• Demonstrated experience coordinating domestic and international shipments, freight forwarding, customs clearance and transportation logistics. 
• Practical experience with warehousing, inventory control, stock management and asset tracking. 
• Experience supporting development, humanitarian, resilience, infrastructure, disaster risk reduction, emergency preparedness or recovery programmes. 
• Ability to coordinate logistics across geographically dispersed locations and remote operational environments. 
• Experience with UN agencies, international organizations, NGOs, government programmes or donor-funded projects is highly desirable. 
• Previous experience in Pacific Island Countries is an advantage. 

 

Travel Required: YES, travel will be required to project sites.

Languages:

• Fluency in English is required.

• Knowledge of any local languages (Pohnpeian, Kosraean, Chuukese and/or Yapese) is desirable.

 

Competencies 

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: demonstrates willingness to take a stand on issues of importance.

• Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.

 

Core Competencies – Behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. 

• Communication: encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

 

Required Skills

Job info

Contract Type: Consultancy (Up to 11 months)
Initial Contract Duration: Eleven (11) months
Org Type: Country Office
Vacancy Type: Consultancy
Recruiting Type: Consultant
Is this S/VN based in an L3 office or in support to an L3 emergency response?: Yes