Job Description

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Project Officer (Community Resilience), and in close coordination with the Community Resilience team, the Project Associate (Community Resilience) will support the implementation of the project “Safer Schools, Stronger Shelters: Advancing Community Resilience in the Federated States of Micronesia.” The project aims to strengthen climate change adaptation (CCA) and disaster risk reduction (DRR) efforts through the mainstreaming of DRR/CCA within the education sector and the enhancement of community preparedness through Emergency Evacuation Shelters (EES). The incumbent will provide administrative, operational, logistical, monitoring and coordination support for project implementation, working closely with DECEM, FSM Department of Education (DOE), State Departments of Education, State Disaster Coordination Offices (DCOs), municipal authorities, community representatives and other project stakeholders.

Responsibilities

1. Support the implementation of project activities to facilitate timely delivery of project outputs by coordinating day-to-day activities, maintaining activity work plans and project schedules, and following up on agreed action points.

2. Assist in organizing consultations, workshops, trainings, awareness sessions and meetings under the school-based disaster preparedness and community resilience components by coordinating logistics, preparing training materials, managing participant registration and documenting proceedings.

3. Support stakeholder coordination and communication with DECEM, DOE, DCOs, schools, communities and other project partners to facilitate collaboration and effective implementation of project activities.

4. Assist and provide logistical support in for curriculum review consultations, teacher training, development and dissemination of learning materials, and monitoring of pilot DRR/CCA education activities.

5. contribute to community consultations, shelter assessments, rehabilitation activities, EES trainings, handover activities and community engagement initiatives.

6. Collect, compile and maintain programme data and documentation in order to support monitoring, reporting and donor compliance including maintaining participant and activity records, attendance sheets, assessment data and other project files.

7. Conduct field monitoring visits and support reporting activities by gathering information from beneficiaries and stakeholders, documenting progress, and contributing to activity implementation. 

8. Provide administrative and operational support including initiating procurement requests, arranging travel and logistics, maintaining project filling system, processing payments and other project-related tasks as required.

9. Support project visibility, outreach and communication activities by collecting human interest stories, photographs, lessons learned, beneficiary feedback, ensuring compliance with donor visibility requirements.

10. Perform such other duties as may be assigned.

Qualifications

EDUCATION

• Bachelor’s degree in social sciences, education, disaster risk reduction, climate change, environmental studies, community development, international development, public administration or a related field from an accredited academic institution with three years of relevant professional experience; or

• High School Diploma with five years of relevant professional experience.

 

EXPERIENCE

• Experience supporting project implementation, community development or humanitarian programmes.

• Experience organizing workshops, trainings, consultations and community meetings.

• Experience working with government departments, communities and development partners.

• Experience in monitoring, reporting, data collection and database management.

• Experience in administrative and operational support functions.

• Previous experience with UN agencies, NGOs or international organizations is an advantage.

 

SKILLS

• Good knowledge of project implementation and stakeholder coordination.

• Strong organizational and administrative skills.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.

• Ability to maintain accurate records and prepare reports.

• Ability to work effectively in multicultural environments and remote community settings.

• Knowledge of climate change adaptation, disaster risk reduction or community resilience programming is desirable.

 

Languages IOM’s official languages are English, French, and Spanish.
 

• REQUIRED: For this position, fluency in English is required (oral and written).
• DESIRABLE: Working knowledge of local FSM languages, including Pohnpeian, Chuukese, Yapese or Kosraean, is an advantage.

 

Competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUES - All IOM staff members must abide by and demonstrate these five values:
 

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
   

CORE COMPETENCIES - Behavioural indicators - Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: Six (6) Months
Org Type: Country Office
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-5
Is this S/VN based in an L3 office or in support to an L3 emergency response?: Yes