Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

TO COPY-PASTE FROM POSTING DESCRIPTION

Responsibilities

Core Functions / Responsibilities:   

1. Assist in the overall management of the warehouse by receiving the goods, updating the warehouse records in the database, and dispatching the goods for operations in Kabul; 

2. Receive goods from vendors/transporters and inspect the quantity/quality to verify  they all meet the same specifications and standards ordered; 

3. Maintain the warehouse always clean and wear the proper warehouse costume and personal protection equipment’s /Costume.

4. Support the monitoring of loading/offloading activities at the warehouse whenever taking place and of the hired labour workers to cover the job properly.

5. Verify documents received from the vendors related to goods received and services provided at the warehouse with Procurement and Logistics colleagues before payment is released. 

6. Assist in issuing the “Receiving Report Forms/Goods Receive Note” for the new arrival items into the warehouse and for issuing the “Stock Release Authorization Form/Waybill” when releasing items from the warehouse;Conduct physical inventory of items in the warehouse and provide updates on the inventory records upon completing each activity;

7.  Keep the entire warehouse facility well maintained, including ensuring that goods are stacked, stored and updating the stock cards where necessary; 

8. Prepare bi-weekly Inventory report to be shared with the Management and concerned Program Managers;

9. Maintain security and safety measures within the warehouse premises in coordination with the supervisor and Security unit; 

10. Obtain documents with proper authorization/approvals from designated officer in case of releasing/issuing any of the warehouse items to any individual and/or unit within the mission;

11. Send daily reports to Senior Warehouse Assistant in Kabul and make sure the inventory list is updated whenever there’s any movement 

12. Perform any other duties that may be assigned. 

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in supply chain management, Warehouse Management or related from an accredited academic institution 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• One year of relevant professional work experience for bachelor’s degree holders and 3 years for High School Diploma holders.

• Experience working with International Organizations is an advantage.

• Having a professional course (s) in Warehouse Management is an added value.

• Good level of computer literacy, with proficiency in MS Windows / MS Office applications

• Good communication and analytical skills, ability to interpret information, identify and analyze problems.

 

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English,).

For this position, 

Proficiency of language( English) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 6 months
Org Type: Country Office
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-3
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No