Job Description

Responsibilities

1. Assist in the planning, coordination, implementation and monitoring of project activities.

2. Compile, summarise, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.

3. Monitor budget implementation and propose adjustments as necessary.   

4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.

5. Draft status reports, identify shortfalls, bring them tothe attention of the supervisor and suggest corrective measures to address delivery gaps.

6. Draft correspondence on project issues, prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

7. Organise meetings, workshops and training sessions, prepare training materials and participate in the delivering of capacity building workshops.

8. Respond to complex information requests and inquiries. Set up and maintain files/records.

9. Participate in meetings and conferences. Maintain effective liaison and coordination with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.       

10. Monitor work of implementing partners and report any non-compliance to the supervisor.

11. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.

12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit. May supervise other staff as assigned. 

13. Perform such other relevant duties as may be assigned.

Qualifications

EDUCATION

• Bachelor’s degree in Political Science, Social Science, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution with four years of relevant professional experience; or,

• High School diploma with six years of relevant professional experience.

 

EXPERIENCE

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations; 

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.

SKILLS

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; 

• Knowledge of UN and bilateral donor programming; 
• Knowledge of financial rules and regulations; and
• Knowledge of International Public Sector Accounting Standards (IPSAS).

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 6 months
Org Type: Country Office
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-6
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No