Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Organizational Context and Scope

The 26 August flash floods in central Nepal have caused significant loss of life, displacement and damage to homes, roads, bridges and essential services. Government-led response operations are ongoing, while access constraints and complete verification of displacement and housing impacts remain key challenges.

In September 2026, the UN Nepal Rasuwa Flood Flash Appeal was launched by the UN Resident Coordinator’s Office Nepal with three-pronged objectives 1) Save lives and alleviate sufferings 2) Protect affected people and reduce protection risks 3) Sustain lives by restoring inclusive access to essential services, local markets and critical connectivity. 

IOM is implementing the Emergency Non-Food Items (NFI) project for flood-affected communities in Nepal, funded by the Government of Japan, to address urgent needs related to emergency shelter and NFIs. Under the overall supervision of IOM’s Chief of Mission, in close coordination with the Head of the MECR Unit and under the direct supervision of the National Project Officer, the successful candidate will support the logistical and administrative arrangements required for the smooth and effective implementation of the project.

Responsibilities

1. Provide general/clerical assistance (printing, scanning, photocopying, record keeping, note keeping, ordering, stocking, inventory, preparing simple invoices and payment requests, maintaining office records and databases, supporting travel arrangements etc.) in the implementation of the Shelter/ NFIs project activities.

2. Retrieve, compile, summarize, and present information/data on specific topics. in the scope of Shelter and Settlements in the affected areas.  

3. Assist in updating budget-related information and keeping a record of all Purchase Requisitions raised in WAVE.

4. Support administrative coordination for project implementation, involving liaison with other units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.

5. Draft correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation related to the project.

6.  Support the organization of meetings, workshops and training sessions related to the project. 

7. Respond to general requests and inquiries; and maintain and record electronic filing system verifying that all the relevant project documents are recorded in an organized manner.

8. Perform other related duties as assigned.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in Business Administration or related field from an accredited Institution with 2 year of relevant work experience, or

• School diploma in relevant subject with at least 4 years of relevant work experience.

   

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience working in the field of humanitarian assistance, climate change or development.
• Experience working with UN agencies/IOM or I/NGOs will be an advantage.
• Experience in managing daily administrative project work. 

Skills

• Strong organizational and time-management skills; 
• Strong communication and diplomatic skills, applied in a professional environment;
• Ability to work independently against tight deadlines;

• Good computer skills, including proficiency in MS Office package (Office, Excel, Power Point, Outlook), is essential;

   

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, Fluency in English and Nepali is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (applicable only if with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short term ungraded (Up to 9 months)
Initial Contract Duration: 6 Months
Org Type: Country Office
Vacancy Type: Call for Applications
Recruiting Type: Director
Grade: UG
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No