Job Description

Under the overall supervision of the Finance and Administrative Officer (MHD) and the direct supervision of the National Finance Officer (Health Data Monitoring and Reporting), the Senior Administrative and Finance Associate will be responsible and accountable for providing administrative and financial support services including processing payments and invoices, budgeting, financial monitoring, reporting, and finance-related functions for the health projects managed by PAF unit.

Responsibilities

1. Generate financial reports from WAVE as the primary source of data for monitoring, analysis, and decision-making.
2. Coordinate the production, enhancement, and standardization of financial monitoring reports using established templates for large-scale global migration health programmes, including GHAPs, IOM Teleradiology Programme, Pre-departure Medical Services Project for Canada bound refugees, GSCS, and other MHD initiatives.
3. Prepare and contribute to qualitative and quantitative analyses of financial data, providing inputs, insights and recommendations to support programme and management decisions.
4. Assist in the review and analyses of financial transactions (revenue and expenses) and monthly financial performance of global migration health projects, including start-up and one-time costs; communicate findings and follow up with field missions to facilitate timely resolution.
5. Coordinate the preparation and consolidation of monthly, quarterly, and annual financial reports for dissemination to Regional Offices and submission to Project Managers and governance bodies such as the GHAP Budget Review Committee (BRC).
6. Facilitate the maintenance, accuracy, and continuous improvement of MHD financial dashboards, including supporting automation initiatives and data visualization enhancements.
7. Review new, supplemental, and revised budget submissions, in accordance with IOM policies and costing standards, and provide recommendations and follow up as required.
8. Consolidate budget submissions by validating, collating, and encoding data into standardized templates.
9. Contribute to the enhancement of financial tools and reporting systems, including dashboards, management reports, spending reviews, BSP analysis, and key performance indicators using advanced Excel, Power Query, and other tools.
10. Support the ongoing maintenance and functionality of MHD dashboards, including validating data integrity, addressing issues, and incorporating updates as needed.
11. Identify areas for process improvement and provide inputs to enhance efficiency, transparency, and compliance with IOM policies.
12. Update and maintain Standard Operating Procedures (SOPs), work instructions, and financial process documentation.
13. Support project activation procedures and financial closure activities for global migration health programmes.
14. Maintain organized filing systems for working documents and reports in OneDrive/SharePoint.
15. Support audit processes by providing required documentation and assisting in the implementation of audit recommendations.
16.  Assist in the preparation of the monthly salary projectization for MHD GSCS staff in the Global Shared Services Centre (GSSC) and Headquarters (HQ).
17. Coordinate with Treasury on payments and with Revenue on accruals, receivables clearing, and adjustment entries.
18. Support capacity-building initiatives by providing guidance and training support on administrative and financial processes within assigned work areas.
19. Collaborate with field missions and internal stakeholders to support alignment of financial processes and reporting requirements.
20.  Support the continuity of team operations during the supervisor’s absence.
21. Perform such other relevant duties as may be assigned.

Qualifications

EDUCATION

• Bachelor’s degree in Accounting, Finance, Business Administration or a related field from an
  accredited academic institution, with four (4) years of relevant professional experience; or
• High school diploma with six (6) years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Experience in financial monitoring, reporting, budgeting, accounting or auditing;
• Experience maintaining dashboards using Power Query and other data tools; and
• Organizational knowledge and experience in migration health projects is an advantage.

SKILLS

• Sound knowledge of accounting systems, including SAP or other enterprise resource planning (ERP) systems, as well as generally accepted accounting principles, internal controls, and audit/review procedures;
• High level of computer literacy, especially in Microsoft Excel and PowerPoint applications; knowledge of other IT packages and their implementation is an advantage;
• Good analytical and problem-solving skills with an eye for detail; and
• Excellent organizational and multi-tasking skills.

 

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

 

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

 

Notes

Please refer to this link for guidance on IOM Job Category.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
7. No late applications will be accepted. Only shortlisted candidates will be contacted.

 

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
 

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Initial Contract Duration: One year fixed-term with possibility of extension
Org Type: MAC
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-6
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No