Job Description

Reference No.              : SVN/2026/036
Position Title               : Programme Assistant (Policy and Coordination Support)
Duty Station                 : Jakarta
Organization Unit       : Programme Support Unit
Classification                : G-4
Type of Appointment : Special Short-Term Contract
Report to                      :  Programme Support Officer
Estimated Start Date   : As soon as possible
Closing Date                  : 28 September 2026

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, inter-governmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Operational in Indonesia for more than 40 years, IOM Indonesia is one of IOM’s large missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking Labour Migration/Labour Mobility and Social Inclusion (CT-LM/LMSI), Disasters, Climate and Resilience (DCR), Immigration and Border Governance (IBG), Refugee Care, Migration Health, Migration Policy and Data, and Resettlement and Voluntary Returns.
The Programme Support Unit contributes to the wide-ranging work of the mission, primarily in the areas of programme development and partnerships, donor reporting, monitoring and evaluation, knowledge management, accountability and learning, and communication within the context of the United Nations Sustainable Development Cooperation Framework (UNSDCF) 2026-2030, the National Medium-Term Development Plan (RPJMN), and IOM Indonesia’s Country Strategy 2026-2030.

Under the overall supervision of the Chief of Mission and the direct supervision of the Programme Support Officer, the Programme Assistant – Policy and Coordination Support is responsible for providing administrative and coordination support to facilitate policy and coordination-related activities within the Programme Support Unit. The incumbent will assist in compiling and organizing information, maintaining records and information resources, organizing meetings and events, preparing routine reports, presentations and other documentation. The incumbent will also provide administrative and secretariat support to coordination processes, including activities of the United Nations Network on Migration in Indonesia, in accordance with established procedures

 

Responsibilities

Responsibilities and Accountabilities

1. Gather, compile and organize information on human mobility and migration dynamics in Indonesia, in accordance with established sources and guidance, to support policy and coordination-related activities.
2. Assist with preparations for UN Network meetings, by providing administrative and secretariat support, including maintaining relevant records and data, preparing draft agendas, taking minutes, and supporting presentations and other required information products.
3. Assist in maintaining communication and information exchange with UN focal points and other stakeholders and support follow-up on assigned coordination and joint migration-related activities.
4. Provide administrative and logistical support to activities related to multilateral processes, including the Bali Process, Colombo Process, Abu Dhabi Dialogue, and the Global Compact for Migration (GCM), by assisting with documentation, meeting arrangements, filing, and other administrative tasks, as assigned.
5. Collect, compile and organize background information and provide administrative support for the preparation of policy briefs, position papers, information sheets, presentations and other communication materials, for review by the supervisor.
6. Support the collection and organization of best practices and case studies from projects looking at the positive contributions of migration to Indonesia.
7. Compile data and information and prepare routine reports, summary tables, presentations and other information products, in accordance with established formats and procedures, for review by the supervisor.
8. Maintain organized electronic and/or physical files, records and other relevant documentation related to assigned activities.
9. Perform such other relevant duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in Social Sciences, Law, Policy, Economics or a related field from an accredited academic institution with two years of relevant professional experience; or
• High School diploma with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience providing programme, project coordination or administrative support, preferably within a migration, development or humanitarian context;
• Experience coordinating information with a range of stakeholders, including government entities, United Nations agencies, civil society organizations and other partners;
• Experience providing administrative and programme support services, including the organization of meetings, workshops, consultations and related events;
• Experience compiling, organizing and maintaining information, records, databases and knowledge management resources; and
• Experience preparing routine reports, briefing materials, presentations and meeting documentation, including minutes and summaries.

Skills

• Good written and oral communication skills;
• Strong organizational and coordination skills;
• Ability to gather, compile and organize information;
• Knowledge of migration issues in Indonesia; and
• Detail and results-oriented.
   

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Bahasa Indonesia are required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 6 Months with possible extension
Org Type: Country Office
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-4
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No